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October 4, 2023 Minutes

October 4, 2023 Minutes

Lady Lakers Volleyball Club Board Meeting

Meeting Date: October 4, 2023 

Meeting Called to Order: 6:06 PM 

Board Members Present: Alisa Jacobsen, McCall Plourde, Matti Nelson, Wendy Peterson, Justin Quo, Jackie Bossoletti, Sarah Block

Non-Board Members Present: Justin Schiro, Matti Nelson, Karley Thompson

Meeting Agenda and Previous Meeting Minutes

  • Motion to approve the meeting agenda: Jackie
  • Motion Second: Matti
  • Motion: Passed 

Treasure Report 

  • None

Old Business

By-Law/Handbook Updates

  • Justin completed the Confidential and Proprietary Information for the club.
  • This will be added to the By-Laws under Article IX – Powers of the Board of Directors as part C.
  • Motion to add as mentioned above: Alisa
  • Motion Second: Justin
  • Motion: Passed 

Non-Profit Status

  • Sarah will talk with Kieth about the Arena Board Non-Profit Status 
  • Further discussion tabled until more information is available.

New Business

Review Budget

  • We have approximately $3000 in account after deducting fundraising funds dedicated to families.
  • Fees from 2023 were $425 per player
    • $25 late fee for registration after a specific date.
    • $30 fee for opting out of ditch picking miles

Set Season Fees

  • Information provided regarding potential number of players for 2024 season.
    • 32 players over 12 years of age
    • 25 players below 12
  • Cost would be approximately $4000/team for the season
    • This includes increased pay for coaches while at tournaments and pay for mileage rather than a flat fee.
    • Based on 8-9 players per team, individual cost is approximately $500 
    • We can offset some but want to leave a buffer in the account for unplanned expenses.
  • Motion made by McCall to set 2024 fees at $465
  • Motion Second: Wendy
  • Motion: Passed

Tryout Date/Coaches

  • Gym has been requested for Sunday November 12.
    • School charges $100 for janitorial on a Sunday.
    • Waiting to hear back from school
  • Discussion to keep tryout times from 2023 season
    • Check in and setup at noon
    • 12:30 – 2:00 – 6th grade and under
    • 12:30 – 3:30 – 7th grade and up
    • 2:00 – 2:30 – snack 
    • 6th grade will be pulled up to join older kids from 2:30 – 3:30
  • We will have a parents meeting at try-outs
  • Try-out coaches
    • Matti Nelson, Kayla Thompson, Justin Quo are available
    • Andreana Nylander, Karley Thompson – Matti will ask
    • Discussion on asking non-season coaches to help for outside opinion.
  • Registration Deadline is Nov 5.

Tournament Review

  • Alisa provided list of tournaments available from late February until late May.
    • Dance Competition conflict – March 16
    • Softball Tournament conflict (tentative) – May 11-12
    • Potential for 2 – 1 day tournaments in Fargo on same weekend
      • Would save on travel expenses
    • More discussion tabled until tryouts confirmed.

Season Coaches

  • Returning coaches
    • Andreana, Justin – confirmed
    • Matti, Karley – may be available to co-coach
    • Shelby, Jill – unconfirmed
  • Potential new Coaches
    • Kayla Tohmpson, as a co-coach
    • Awnley Jacobsen
    • Bailey Husbands
    • Hannah Fish

Next Meeting

  • November 8, 6:00pm
  • Upstairs at International Arena

Meeting Adjourned: 7:30pm