Lady Lakers Volleyball Club – January Meeting Minutes
When: Wednesday, January 8 Where: Lake of the Woods Arena Time: 6:00 pm
Present: McCall Plourde, Wendy Peterson, Justin Quo, Courtney Hanevold, Matti Nelson, Sam Lucek, Jordan Sonstegard, Karly Thompson, Andreana Nylander
Meeting called to order: 6:05 pm
Approval of Agenda & Previous Meeting Minutes:
● Motion to accept meeting agenda and previous meeting minutes: Justin ● Motion Second: Sam
● Motion: Passed
Treasurer’s Report
● Motion to accept Treasurer’s Report: Courtney
● Motion Second: Justin
● Motion: Passed
● Adult Volleyball Tournament Net: $1,766.42 – LLVC General Account. This fundraiser was made to help off-set club funds that were made from ditch picking in the past. ● Action Items:
○ Wendy will close RiverWood account
Old Business
1. Clothing Store:
● Still in progress. Hope to have the online store up and ready to go by the end of the month.
2. PO BOX
● Lady Lakers mailing address is PO Box 35, Baudette, MN. The annual rental is $82.00 New Business
1. Adult Tournament Feedback
● Overall satisfactory feedback
● Consider offering a competitive division and recreational division
● Continue to offer both team registrations and individual registrations
● Offer healthier options for concessions
● Plan to host the tournament again next year and encourage more involvement from club members and players.
2. Mid-Season Check-In-Survey for Parents, Players and Coaches
● Revisit in February.
3. Thank you cards to tryout coaches
● Courtney will design and order thank you cards. We will have players sign during first week of practice to give to tryout coaches.
4. Website
● Update website and purchase website plan.
● Motion to move forward in updating website and purchasing a hosting site: Wendy ● Motion Second: Sam
● Action Items:
○ Courtney will start on new website
5. Practice schedule/start date
● Start practices the week of February 27. Previously counted weeks incorrectly. Need to update coaches and Team Reach communications. 16s and 17s will likely start the next week, March 3 to ensure no conflict with basketball playoffs.
● Update coaches conduct: hours total of practice vs hours per week. Ensure coaches know how to best communicate expectations with parents.
● Action:
○ Matti will coordinate practice schedule with Sam Lyon
○ Board and Coaches create parent meeting agenda
○ Matti will schedule a coaches meeting prior to season start
6. Coaches Credentials
● Encourage coaches to complete credentials – Deadline: January 31
7. Tournament Hotels
● No blocks this year. Only booking hotels for coaches.
● Action Items:
○ Wendy will book hotel rooms for coaches
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Next Meeting Date: Wednesday, February 5 at 6:00 PM in LW Arena
Meeting Adjourned: 7:15 pm
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February Agenda
● Mid-Season Check-in Survey for players, parents, coaches
● Thank you cards to try out coaches, players, coaches at the end of season