September 28, 2023 Minutes

Lady Lakers Volleyball Club Board Meeting

Meeting Date: September 28, 2023 

Meeting Called to Order: 6:07 PM 

Board Members Present: Alisa Jacobsen, Matti Nelson, Wendy Peterson, Justin Quo, Cassie Brune, McCall Plourde, Jackie Bossoletti

Meeting Agenda and Previous Meeting Minutes

• Order of agenda not maintained for this meeting.
• Motion to approve the meeting agenda with addition and previous minutes: Justin
• Motion Second: Matti
• Motion: Passed 

Treasure Report 

• None

Old Business

Review Handbook and By-Laws

• Reiteration needed for player expectations.
  • Attendance of practice time
  • School events take priority
• Coaches Conduct and expectations.
  • Unexcused absences from practice will be at the decision of the coach.
  • Matti will assemble info regarding conduct expected of a coach. Further discussion tabled until November meeting.
  • LLVC will also address Safe Sport practices with coaches to ensure compliance.
• Article 6 of By-Laws will be updated to include designation of club property
  • This will include physical and intellectual properties

Update Bank Account Information

• Motion by Alisa to remove Sam Husbands from LLVC account.
• Motion Second: Justin
• Motion: Passed 
• Motion by Alisa to add Matti (Mattison) Nelson as a signer for Lady Lakers on the checking account at River Wood Bank. In addition, Matti Nelson and Wendy Peterson will obtain debit cards for this account.
• Motion Second: Justin
• Motion: Passed 

Non-Profit Status

• By-Laws state status as non-profit
• Discussion for and against non-profit status
  • Further discussion tabled until we can talk with other area organizations

New Season Planning

• Consensus for 5 tournaments during 2024 season.
  • Alexandria tournament was well run and had good competition.
  • Duluth lacked structure
  • Fargo communication was poor, but may have been due to the weather.
• November 12^th is first date available for tryouts per MSHSL.
  • Alisa will check with school about rental of facility
• Budgeting for 2024 season discussion
  • Cover hotel rooms. Coaches can opt to book their own but will only be reimbursed for block hotel rate.
  • Discussion about coaching rate
    • $20 per hour practice time
    • Alisa will do research into mileage versos hourly rate for drive time
  • Tabled until further information provided.
• Optional fundraisers discussed
  • Softener salt
  • Camp chairs or bleacher seats
  • Radio bingo
  • Cash calendar

Out Of District Players

• Alisa respectfully excused herself from this discussion due to the conflict of interest.
• Article II section B of By-Laws state “…confines its eligibility for participation to girls who attend school in ISD 390.
• In depth discussion regarding options
  • Alternate players
    • How would the structure work for practices
    • If alternate players allowed, what constitutes a need
      • Team Numbers
      • Player Positions
      • Would pulling a player up resolve this issue without alternates\
  • Determination made that By-Laws do not need to be changed at this time. 
  • Motion made by Matti limiting the 2024 season to players enrolled within ISD 390 only. 
  • Motion Second: McCall
  • Motion: Passed

Next Meeting

• October 4, 6:00pm
• LOW School Commons

Meeting Adjourned: 9:03pm