Lady Lakers Volleyball Club – November Meeting Minutes
When: Wednesday, November 6 Where: Lake of the Woods Arena Time: 6:00 pm
Present: McCall Plourde, Wendy Peterson, Jordan Sonstegard, Karen Ferrier, Kristi Roth, Justin Quo, Courtney Hanevold, Matti Nelson, Sam Lucek
Meeting called to order: 6:00 pm
Approval of Agenda & Previous Meeting Minutes:
● Motion to accept meeting agenda and previous meeting minutes: Wendy ● Motion Second: Courtney
● Motion: Passed
Treasurer’s Report
● No transactions since last meeting. It’s only been 2 weeks since October 26. ● Wendy completed the paperwork to offer ACH for a payment schedule at tryouts. ACH form was completed with Nicole Olson at Border Bank.
● Motion to accept Treasurer’s Report: Courtney
● Motion Second: Matti
● Motion: Passed
● Motion for Wendy to create a Square account: Courtney
● Motion Second: Matti
● Motion: Passed
● Action Items:
○ Wendy will send out an email to all members with a tryout reminder, check-in information, ACH form, etc.
○ Wendy will set up a Square account to offer another form of payment ○ Wendy will look into purchasing a PO Box for the club
Old Business
1. Tryout Logistics:
● Check in begins at 12:00 PM
● Parents/Players must provide:
○ Player must be accompanied by a parent/guardian at check-in
○ Purchase and proof of USA Volleyball Membership
○ Tryout Fee: $50
○ Season Club Fees: $525
○ Water bottle, shoes, knee pads, appropriate athletic wear, pony-tail
● Tryout break (2:30-3:00 pm) will be limited to what LLVC is renting at LOW School: the Main Gym and the Commons Area. Tryouts in the multi-purpose gym will be concluded at 2:30. Players are not permitted to leave the school.
● Registrants changed from 53 players to 52 players
● Courtney hosted a short meeting with new tryout coaches
● LLVC has been notified of 2 registered players who are unable to attend tryouts due to medical leave – players will be placed on an age/grade appropriate level. ● Motion to accept 2 registered players excused from tryouts due to medical leave: Sam
● Motion Second: Courtney
● Motion: Passed
● Justin Quo stepped down from participating in tryouts.
● Jordan Sonstegard will step in and work tryouts.
● Motion to appoint tryout coaches: Jordan Sonstegard, Karly Thompson, Danielle DeWitt, Cody Nelson, Courtney Hanevold, Nicole Olson: Wendy
● Motion Second: Sam
● Motion: Passed
● Action Items:
○ Matti will supply keys and assist Courtney and Justin with gym set-up ○ McCall will confirm that the divider in small/big gym will be moved
○ Wendy and Sam will work the check-in table
○ Matti will provide snacks and Sam will provide gatorade powder for the break ○ Wendy will bring nametags and list of registrants sorted by age
2. Parent Meeting – 12:30 PM in ITV Room
● Handbook and By-Laws: Where to find them, short summary/key points/changes from Annual Meeting (McCall/Matti)
● Projected tournament selection and tourney expectations, logistics, FAQ (Matti) ● Projected practice start date, expectations, logistics, FAQ (Matti)
● Fundraising – Meat Raffles at Williams Wilderness Bar, Moose Lodge, American Legion, Adult VB Tournament in December, Ditch Pick in May for 2026 Season (Wendy/McCall) ● Season Fees, Payments, Breakdown of Costs (Wendy/Matti)
● Coach Conduct (Matti)
● 2025 Season Coaches – Teams/Coaches announced following tryouts (Matti/Justin) ● Upcoming board meeting dates, our roles, expectations, logistics (McCall) ● Grievance Coordinator and process
● The Game: sport summary, rotations, offense/defense, roles on the court, playing time (Matti/Justin)
● Action Items:
○ Matti will communicate presentation prep/info via Team Reach with LLVC Board 3. Payment Options
● Discussed during treasurer’s report
4. Website – Move to December Agenda
● Website domain needs to be connected to our current Weebly website ● Courtney provided pricing for GoDaddy hosted sites
● Table to December Meeting
New Business
1. Tournaments
● Conflicting dates the Board will take into consideration when registering for tournaments: ○ March 22 – Dance Competition
○ April 5 – Coach Nelson and Coach Thompson will both be unavailable
○ April 26 – Prom
○ May 3 – Coach Quo unavailable
2. Logo/Clothing
● Discussion about previous team wear. All agree that an online store is preferred. Would like to get a team store up in preparation for Christmas shopping. Table to December Meeting.
● Action Items:
○ McCall will reach out to Warroad Threads
○ Matti will reach out to Hasbargen Customs
3. Fundraisers – Meat Raffles, Adult Volleyball Tournament
● McCall has emailed LLVC Members available Meat Raffle dates
● Wendy has emailed LLVC Members current fundraising balances
● Double check and confirm at tryouts: assigned meat raffle dates and parent emails ● Courtney presented information and a poster mock-up for the Adult Tournament ● Date set for Saturday, December 28 from 8 am – 4 pm (or until tournament play concludes)
● This would serve as a fundraiser similar to the Lake of the Woods Elementary Volleyball Tournament. Players will be required to help ref/work the tournament. Players will be assigned food/drink to bring.
4. Board Assignments
● Discussion to keep a running list of board assignments and responsibilities throughout the season
○ Wrap Up Party –
○ Clothing Order – McCall/Matti
○ Jerseys – McCall/Courtney
○ Register and Roster Tournaments – Matti/McCall
○ Ref Training – McCall
○ Confirm Meeting Location – Justin
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Next Meeting Date: Wednesday, December 4 at 6:00 PM in LW Arena
Meeting Adjourned: 7:38 pm
—
December Agenda
● PO Box
● Adult Volleyball Tournament
● Mid-Season Check-in Survey for players, parents, coaches