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December 4, 2024 Minutes

December 4, 2024 Minutes

Lady Lakers Volleyball Club – December Meeting Minutes

When:  Wednesday, December 4 Where: Lake of the Woods Arena Time: 6:00 pm

Present: McCall Plourde, Wendy Peterson, Justin Quo, Courtney Hanevold, Matti Nelson, Sam Lucek, Jordan Sonstegard

Meeting called to order: 6:04 pm

Approval of Agenda & Previous Meeting Minutes:

  • Motion to accept meeting agenda and previous meeting minutes: Wendy
  • Motion Second: Courtney
  • Motion: Passed

Treasurer’s Report

  • Motion to accept Treasurer’s Report: Sam
  • Motion Second: Courtney
  • Motion: Passed
  • Motion to close RiverWood Account: Courtney
  • Motion Second: Sam
  • Motion: Passed
  • Action Items:
    • Wendy will close RiverWood account

Old Business

1. Clothing Store:

  • Warroad Threads will create a full online store. Embroidery and screen print will be available for a variety of different apparel options. Online store should be up in January. Apparel should be delivered in February. 
  • Action Items:
    • McCall will ask if shipping will be available upon request.

2. Adult Volleyball Fundraiser – Saturday, December 28

  • 4 registrants so far. 2 payments have been received.
  • Sam will organize and communicate food for concessions and communicate via Team Reach
    • Chili, hotdogs, buns, granola bars, apples, bananas, bars/cookies, plates, napkins, bowls, spoons
  • Need a count for what players will be available for the tournament. Make a concession and reffing assignments accordingly.
  • Action Items:
    • Sam – concessions
    • Matti – medkit, raffle tickets
    • Wendy – cash bank
    • Courtney – freewill donation bucket, reffing schedule

3. Tryout Recap

  • Courtney received feedback from the tryout coaches.
  • Majority of tryout coaches requested a longer tryout and discussed incorporating individualized metrics. 

4. Coach and Player Communications

  • Matti will send out coach communication and info.
  • Coaches need to create Team Reach and assign a Team Manager
  • Coaches will communicate responsibilities of Team Managers
  • Team Manager Responsibilities:
    • Jersey collection at end of season
    • Plan end of year party with board assistance as needed
    • Order coaches gift as team sees fit
    • Take tournament photos, preferably prior to the games. Unless hardware is received and another picture is justified.
    • Team bonding recommended, but not required. For example: locker signs, encouraging notes, parental rotation for breakfasts if early morning practice.
    • No club money will be provided for team bonding or gifts.
  • McCall will communicate to parents/players to complete ref training prior January 31.

New Business

1. Tournaments

  • 3 tournaments are registered and paid for. Princeton, Fargo, Alexandria.
  • Motion to register for the last tournament May 4th and 5th in Fargo, ND: Matti
  • Motion Second: Sam
  • Motion: Passed
  • Please be aware:
    • Alexandria Tournament:
      • 11, 12, 15, 16 Saturday
      • 13, 14, 17 Sunday
  • Action Items:
    • Already registered, but McCall will pay for the ND Elite Fargo tournament to secure our spot.

2. PO Box

  • $76/year with an $11 payment for keys. About $90/year. A good sustainable decision for the club.
  • Motion to purchase a PO Box: Sam
  • Motion Second: Matti
  • Motion: Passed
  • Action Items:
    • Wendy will purchase the PO Box.

3. Website

  • Courtney proposed a few pricing packages for an updated website. 
  • Table to vote on in January.

4. Board Assignments

  • Discussion to keep a running list of board assignments and responsibilities throughout the season
    • Wrap Up Party – 
    • Clothing Order – McCall/Matti – Sam will arrange pick up in Warroad
    • Jerseys – McCall/Courtney
    • Register and Roster Tournaments – Matti/McCall
    • Ref Training – McCall
    • Confirm Meeting Location – Justin

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Next Meeting Date: Wednesday, January 8 at 6:00 PM in LW Arena

Meeting Adjourned: 7:30 pm

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January Agenda

  • Mid-Season Check-in Survey for players, parents, coaches
  • Thank you cards to try out coaches, players, coaches at the end of season.