Lady Lakers Volleyball Club Board Meeting
Meeting Date: January 3, 2024
Meeting Called to Order: 6:01 PM
Board Members Present: McCall Plourde, Matti Nelson, Wendy Peterson, Justin Quo, Jackie Bossoletti, Sarah Block
Non-Board Members Present: Andreana Nylander, Karen Ferrier
Meeting Agenda and Previous Meeting Minutes
• Motion to approve the meeting agenda and previous minutes: Jackie
• Motion Second: Justin
• Motion: Passed
Treasurer’s Report
• Summary provided by Matti for income and expenses.
• $5937 of fundraising dollars applied to families accounts
• Remaining post dated checks need to be balanced as original summary incorrect due to families leaving program.
• Still need to balance fundraising accounts for 2024 season versus credits available toward 2025. • Discussion regarding try-out fee to cover gym rental and coaching for the day. Amount would not be refunded if player drops from program but would apply towards total dues.
• Motion by Justin to accept treasurer’s report and summary.
• Motion Second: Sarah
• Motion: Passed
Old Business
Non Profit Status
• No update at this time. Matti will reach out to state of MN for an anticipated timeline. •
New Business
Tournaments/Hotels
• Discussion about having a block of rooms versus booking coaches rooms and providing hotel info. • Decision to book coaches rooms only for Duluth and Monticello
• Wendy will book a block for Fargo and check into a meeting room for a team building event on Saturday night.
Coaches
• Discussion regarding coaches for 15s and 11s.
o Possibility of “shared” gym time for new coaches. This would help them work with an experienced coach and allow for more scrimmage type settings. It will also provide fundamental items for them to work on when not with another coach.
• Motion by Jackie to accept 2024 coaches:
o 17s – Matti Nelson
o 15s – Hannah Fish
o 13s – Justin Quo
o 12s black – Andreana Nylander
o 12s blue – Karley Thompson
o 11s – Katie Anderson
• Motion Second: Justin
• Motion: Passed
• Matti will schedule a meeting with the coaches to discuss new coach mentorship and logistics for the season. She will also reach out to Sam Lyon for a schedule of available practice time. Team Reps
• Discussion regarding team reps and their duties.
• Decision to call them team managers.
• A list of responsibilities will be provided prior to determining the managers. Items to be included: o Jerseys
o Primary contact when at tournaments
o May be asked to handle complaints and present them to the board.
Fundraising Balances
• See treasurer’s report for info
Ref Training
• Training for each player must be completed by the first week of practice February 26th. • Discussion regarding a hands-on ref training. Tabled until 2025 season.
• Coaches for this year will be responsible for reiteration of referee requirements. Recommendation to coaches for some hands-on of the basics such as signal for touch, how to use score sheet, duties of a down ref.
• Cheat sheet for players login to complete ref training will be provided.
Website
• All references to previous board members have been changed,
• One year of agendas and minutes are also available on the website.
Logo changes and Clothing Order
• We will table a logo change until more time isa available for revisions.
• Matti will reach out to Hasbargen customs for a team store.
• More information will be provided at next meeting.
Matti will be putting together a work plan/schedule for future meetings. This will allow us to know the needed items for each month. If you have a task that must be completed by a particular date please advise. Wendy will go back through previous minutes and agendas for help with this process.
Next Meeting
• February 7, 6:00pm
• Arena Board Room
Meeting Adjourned: 7:30pm