Lady Lakers Volleyball Club Board Meeting
Meeting Date: May 15, 2024
Meeting Called to Order: 7:40 PM
Board Members Present: McCall Plourde, Matti Nelson, Wendy Peterson, Justin Quo, Sarah Block, Courtney Hanevold
Additional non-board members also present.
Meeting Agenda
• Add action items to Summer Meeting Schedule portion of agenda.
• Motion to accept meeting agenda with addition of action items: Wendy
• Motion Second: Matti
• Motion: Passed
Previous Meeting Minutes
• Motion to approve meeting minutes: Sarah
• Motion Second: Wendy
• Motion: Passed
Treasurer’s Report
• Handout provided for balances.
o Wrap party was $372.71. Thank you to Walleye Retreat for the donation towards the party. • Discussion regarding different fund raising options. Further discussion to be added to action items. • Discussion regarding cutoff date for fundraising, possibly at time of tryouts. To be added to action items for summer meetings
• Motion to accept treasurer’s report: Sarah
• Motion Second: Courtney
• Motion: Passed
Old Business
Ditch Picking
• McCall will communicate with teams regarding requirements.
• Picking should be completed by May 31.
• Opt out payments should be delivered to Matti no later than May 17th. If payment is late it will be $75. • Discussion held regarding fee increase to $75-100for opt out.
• Discussion held to make 5 miles per team mandatory. This is in place of allowing other teams to take miles and earn money towards their fees.
• Reminder that this is our only club fundraiser and theses funds help make season fees lower.
New Business
Survey Feedback
• From Players, 6 responses received.
o Overall positive and satisfied with the season.
o In summary, Fargo had best competition but is hard to play with courts immediately adjacent. o Time of year prefer spring and summer.
o Further suggestions include enforcement of handbook.
o Not necessarily a need for a head coach position.
• From Coaches, 4 responses received.
o Satisfied with the season.
o Tournaments – Fargo had the best competition. May Mayhem only had 7 teams in 17s division. Duluth did not provide medals for silver or bronze division.
o Practice structure was ok.
o Support they received was acceptable. Coaches overall are comfortable approaching the board. o Sustainability is trending towards positive.
▪ Suggestion to ask same question next year, as this was a growing year with many unforeseen circumstances
o Discussion regarding size of board, do we need 7 people. Also suggestion to have players on the board
o Consider purchasing air pumps for club.
o Fundraisers overall ok. Not sure about little kids ditch picking.
▪ Discussion about other possible fundraisers
• Adult tournament
• Phone-a-thon
• Food booth at town events
o Tryout recommendation – Keeping same age group on same team. Consider team placement vs tryouts. Oldest teams would be tryout other teams would be placement.
o Smaller teams allow for better coach to player ratio and time for training.
o Some policies and processes repeat themselves within handbook.
• From Parents, 14 responses
o Tournaments, good except 2 unsatisfied with May Mayhem. Some left a lot to be desired as far as organization. 2 day weekend was tiring but allowed for team bonding.
o Coaching experience overall good. Having coaches with little to no experience was difficult. o Practice timing good. Would like to start practices in November right after tryouts. o Satisfied with board and feel comfortable approaching them. Already improved communication from previous years.
o No need for a head coach.
o Offer apparel earlier so families can purchase for Christmas presents.
o Good idea to have coaches attend board meetings.
Camp Handouts and Upcoming Players
• Courtney has agreed to design a flyer for LLVC. This will be handed out to 4th graders during summer camp.
Summer Meetings
• We will rewrite handbook and by-laws, for approval at annual meeting.
• Action items include
o Fundraising balances
o Fundraising bank account
o 2025 budget
o Coaching pay scale
o Coaching expectations/termination
o New fundraisers
Next Meeting
• June 5, 6pm
• 5pm for McCall, Wendy and Matti to balance fundraising accounts • New Moon Coffeehouse
Meeting Adjourned: 9:46