Lady Lakers Volleyball Club Board Meeting
Meeting Date: June 5, 2024
Meeting Called to Order: 6:16 PM
Board Members Present: McCall Plourde, Matti Nelson, Wendy Peterson, Courtney Hanevold
Meeting Agenda and Minutes
• Discussion to move future meetings to a different location and try to limit meetings to 1 ½ hours. • Motion to accept meeting agenda and previous meeting minutes: Courtney
• Motion Second: Matti
• Motion: Passed
Treasurer’s Report
• Thank you card written to Gloriann Fisher for donation.
• All expenses for 2024 season have been paid.
• Balance after removing all fundraising deposits: $2817.23
• Motion to accept treasurer’s report: Wendy
• Motion Second: McCall
• Motion: Passed
Old Business
Ditch Picking
• All 30 miles have been completed. 30 miles x $75 per mile = $2250 earned towards club. • County will be sending a check to club in the next week.
Fundraising Balances
• 2024 balances have all been confirmed.
• 2025 balances will be completed before next meeting.
• A spreadsheet will be created with fundraising balances for each player/family. Once compiled this will become available to members without names associates so everyone can track their balances moving forward.
New Business
Bank Account for Fundraising
• Account move and opening of fundraising account will be tabled until August
LLVC Flyer for upcoming players
• Courtney will work on flyer to be handed out during summer volleyball camp for upcoming 4th graders. • Include QR code to interest form season dates, tryout info and club email.
Proposed changes to Bylaws and Handbook
• Fundraising
o Fundraising money available for 1 year for same player after lack of participation for 1 season. Medical waivers available upon request with board approval.
o All fundraising balances will be available for season from November 1 – October 31 for the following season. LLVC’s fiscal year is Nov 1 to Oct 31 any funds acquired after Nov 1 will be applied to the following fiscal year.
o Fundraising monies can only be used towards season fees and any remaining balances will not be paid out upon departure from club.
o Fundraising money can be transferred among immediate family only, ie. siblings. • Coach Conduct
o To be added under LLVC Board Meetings portion: Coaches are encouraged to attend all meetings but will be required to attend Oct meeting to discuss tryouts and tournaments. Coaches are also required to attend season meetings from Feb-May and may be asked to attend additional meetings depending on agenda. All coaches will be asked to update the board during March meeting.
o Under Practices and Tournaments after … student activity conflict add or weather conditions. o Also under Practices and Tournaments add
▪ Only players and coaches are allowed to be in gym during practice time unless
preapproved by the board.
▪ Only players from the rostered team may be on players’ bench at tournaments.
▪ Each coach is required to provide copy of their player conduct and practice plan at October meeting.
▪ A board member will be assigned to each team and be required to attend parent meetings and introduce themselves as a representative of the board. At that meeting they can
discuss building access for coaches.
o At end edit to state If at any time LLVC board feels this coach’s conduct has been abused, the board holds the right to determine an appropriate reprimand up to and including termination as a coach with LLVC.
• Player/Coach Bullying policy
o Discussion regarding contact with board members
▪ Need to add: Board members may not be contacted regarding grievances outside of scheduled meetings.
o Further discussion tabled until next meeting
o Board asked to look through current documentation prior to further discussion.
• Age/Grade Waiver
o An age or grade ewaiver may occur when a player plays at their grade level versus their age requirement.
o Decision to summarize NCR’s policy regarding age waivers and add it under team selection.
Coach/Player Interest Form
• Matti presented interest forms she designed. Files are located on LLVC drive.
• Motion to add to the website: Wendy
• Motion Second: Courtney
• Motion: Passed
• Suggestion to use social media to highlight players (player of the month)
• Suggestion to email schedules from tournaments and documents then post reminder to check email as Team Reach can make viewing documents difficult.
Next Meeting
• June 26, 6pm at the VFW
• 5pm for those helping with 2025 fundraising balance. Meeting Adjourned: 8:20