Lady Lakers Volleyball Club Board Meeting
Meeting Date: August 2, 2023
Meeting Called to Order: 5:00 PM
Board Members Present: Alisa Jacobsen, Samantha Husbands, Wendy Peterson, Justin Quo, Cassie Brune
Non-Board Members Present: Justin Schiro, Matti Nelson, Karley Thompson
Meeting Agenda and Previous Meeting Minutes
- Add Orpha’s board position to new-business.
- Motion to approve the meeting agenda with addition and previous minutes: Sam
- Motion Second: Justin
- Motion: Passed
Treasure Report
- Current balance – $8825.33
Old Business
Ditch Picking
- Overall went well.
- We made $2175 toward the club.
- 12 families have not paid for not participating.
- Recommendation to collect monies for opting out prior to dividing the miles.
- Recommendation to increase the opt out fee for next season.
End Of Season Wrap-up
- Discussion held regarding expenses for coaches.
- Matti Nelson provided a breakdown of her hours, miles traveled and other expenses.
- Determined she was getting paid about $10.25 per hour.
- This rate did not include time dedicated to practice preparation.
- No specifics given for what a “good salary” would be but gave the group good information for the 2024 season.
- Coaches liked the 5 tournaments instead of 6
- Discussion on option to drop younger team(s) from a tournament or two and participate in local events later into the summer.
- Discussed another fundraising opportunity – food concessions at Timbermill during softball and baseball games.
- Discussed option to practice after final tournament.
- Discussion to change policy from 4 hours/week of practice to a total # of hours practice per season.
- This would offset unavailable gym time, school closures, or coaches being gone.
2024 Financials
- Of the current balance approximately $3000 is designated to specific player accounts from fundraising events.
- This leaves $5000 overage towards 2024. This would come out to $50 per player “overpayment” from 2023.
- $50 would be difficult to offset or reduce cost by.
Annual General Meeting Prep
- Samantha and McCall are both up for re-election.
- Treasurer’s position will be open
- Elections will be held during AGM.
- Plan to update Handbook and Bylaws.
- AGM will be held Sept 13, 5:30 in school commons
Orpha Board Position
- Orpha has decided to step down from the board.
- Since the next meeting is AGM, we will hold this position open until elections.
Next Meeting
- September 13, 5:30pm
- LOW School Commons
Meeting Adjourned: 5:30pm